Next Meeting Agenda

Naseby Annual Parish Council Meeting

3rd May 2018

Agenda

 

Clerk: Katrina Jones, nasebypc@outlook.com

To members of the Council: You are hereby summoned to attend the annual meeting of Naseby Parish Council at Naseby Village Hall in the Committee Room on Thursday 3rd May 2018 at 7.30pm for the purpose of transacting the business detailed below.  Members of the public & press are invited to attend. Should anybody have difficulties in negotiating the stairs please contact the Clerk who will re-arrange the venue.

 

 

1.            Election of Chairman

 

2.            Election of Vice Chairman

 

3.            Apologies for Absence

 

4.            To Confirm Minutes of Meeting:  held on 5th April 2018.  

 

5.            Declarations of Interest

 

6.            Public Participation

 

7.            Chairman’s Report

 

8.            Councillor Attendance Figures

 

9.            Allocation of Councillor Responsibilities:

  • Trees and Footpaths Warden
  • Mowing Warden
  • Village Hall Committee Representative
  • Highways & Road Safety Officer
  • Street Lighting Warden
  • Defibrillator Inspection
  • Neighbourhood Watch & Police Liaison
  • Playground Inspection
  • Speed Display Signs
  • Welcome Pack
  • Grants Officer

 

10.          To Appoint Members of the Policy and Finance Advisory Committee and Review Terms of Reference

 

11.          To Form a Committee and Appoint Members to Consider the Clerk's Employment Contract, Hours and Pay Scale OR to Add These Duties to the Remit of the Policy and Finance Advisory Committee.

 

12.          To Review All Existing Parish Council Policies and to Adopt NCALC Model Standing Orders

 

13.          Proposal to Change the Parish Council’s Banking Arrangements from Nat West to Lloyds Bank and to Allow Online Banking. 

 

14.          Proposal to Adopt the Revised Play Equipment Inspection Record as the Basis of Playground inspections Going Forward.  

 

15.          Propose that the Parish Council Adopt the Questionnaire Drafted by Cllr Schelts for Use in the Forthcoming Annual Parish Meeting and for Future Use - to Elicit Issues Important to Parishioners. The Questionnaire Will Be Used to Help Inform Parish Council Priorities.

 

16.          Proposal that Parish Councillors Should Have a Non-Parish Council Meeting Separate From the Scheduled Parish Council Meetings to Agree the Strategic Focus for the Parish Council for the Next 12 Months and How to:

·         Constructively Engage With the Village

·         Agree Priorities Arising from the Village Meeting Questionnaire

·         Improve the Contribution of the Parish Council to Village Life  

Any Proposals Arising From This Meeting Will Then Be Confirmed by Resolution at a Full Parish Council Meeting.

 

17.          To Agree Action Regarding Overhanging Hedges, such as the Hedge Next to The Royal Oak, And To Agree Standard Letter To Be Sent To Residents With Overhanging Hedges by The Clerk  As Required.

 

18.          To Agree Date and Cost of Defibrillator Village Training To Be Provided by The Community Heartbeat Trust

 

19.          To Appoint Northants CALC as Data Protection Officer for Naseby Parish Council and To Approve Agreement Provided by Northants CALC

 

20.          To Confirm Action Taken and Agree Any Further Action to be Taken by the Parish Council to Comply with GDPR

 

21.          To Approve and Sign Litter Picking Agreement with Daventry District Council and To Consider How To Implement Litter Picking Arrangements

22.          To Approve Insurance Renewal

 

23.          Update and To Agree Any Matters Regarding Transfer of Public Open Space (Francis Jackson Development) and To Agree Any Matters Arising From Solicitors Dealing With Transfer Including Agreeing Contents of Transfer Deed

 

24.          Update on Discussions With Francis Jackson Regrading Money Previously Allocated for Bus Stops

 

25.          To Agree Arrangements for Annual Parish Meeting on 9th May 2018

 

 

26.          Proposal that Parish Councillors come to the next PC meeting prepared to offer a lesson that they think should be learned by the PC from the past 12 months activity.  (The PC should be a learning organisation and should regularly challenge itself on what could be done better in the future. This is not about blame or finger pointing - but is what successful organisations do) – Cllr Schelts: Deferred from last meeting.

 

27.          To Consider Taking Any Action Regarding The Withdrawal of Bus Services Affecting Naseby

 

28.          To Agree the Location of Information Boards and Any Further Action Required

 

29.          Update on Parish Council List of Assets Valuations

 

30.          To Agree Work To Be Carried Out to Parish Council Assets Due to Results of Risk Assessment Walk and Any Maintenance Due.

 

31.          Planning Matters:

 

(a)          Planning Application: DA/2018/0277: The Firs, High Street, Naseby, Northamptonshire, NN6 6DD: Single storey extension to side and first floor extension to rear

 

32.          Reports:

 

a.            Highways

b.            Street Lighting

c.             Neighbourhood Watch

d.            Village Hall Committee/Sports Court

e.            Playground Inspection

f.             Naseby Battlefield Project

g.            Mowing

h.            Trees and Footpaths

i.             Friends of Naseby Play Area update

j.             Defibrillator

k.            Wind farm

l.             Website

m.           Speed Information Display

 

33.          Finance:

 

Bank Balance on Bank Statement as at 5th March 2018                           £29,396.36

 

Less money ring fenced for projects:

Play Area Reserve                                                                                                           £9,000.00

Sports Court Reserve                                                                                                     £1,000.00

 

a.            Receipts

 

i. VAT Repayment from HMRC (4.04.18)

                                            1,968.38

 

b.            Payments for Approval:                                                                      £

 

i. Katrina Jones (Clerk salary and home use payment) March 2018 – Standing Order on 30/4/18

329.79

ii. LGSS Law Ltd for legal services on POS adoption

9.67

iii. Opus (direct debit on 22.04.18)

48.33

iv. Naseby Village Hall Management Committee for Room hire for April and May PC Meetings (£13.50 and £19.50) and Neighbourhood Plan Meeting (£6)

39.00

v. NCALC  for Training – Cilca course attended by Clerk (£495) and Data Protection course attended by Cllr Vann (£49).

544.00

vi. NCALC for membership fee and Internal Audit Service

548.96

vii. Norris and Fisher for Insurance Renewal (2nd year of 3 year fixed term). *Subject to increase for any assets added to register e.g. SID signs and revised value of assets.

£587.38*

 

34.          To Note Next Meeting: Parish Council Meeting on Thursday 7th June 2018 at 7.30pm 

 

Signed:  KJones,

Katrina Jones, Clerk to Naseby Parish Council

Contact: nasebypc@outlook.com

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